February and March Meeting Notes

Because of our non-profit status and to continue to be intentional about fostering growth of bike polo here in Grand Rapids and the rest of Michigan we have begun to meet every 3rd Tuesday at Founders Brewery in their Taproom at 7pm.

The meetings do not go longer than 2 hours and serve not only as a way for us to discuss matters important to all things polo, it is a great time of community between fellow players. All are welcome. Email grandrapidsbikepolo@gmail.com if you have questions about attending.

Below are the highlights and public notes from our February and March meetings. I apologize for the formatting, this will be corrected in future.

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Grand Rapids Bike Polo Inc.
March Meeting Minutes

Attendees:

• Alex Angus
• Justin Daining
• Matt Ruiter
• Joshua McBryde
• Casey Cronkright
• Adam Lorenz
• Jay Niewick
• Bob Zeilstra
• 
  
• 
  
• 7:25
• Meeting begins.
• Banking issues - Casey and Jay
• 501c3/501c4 issues
• Park meeting - Matt and Justin
• Parks department is receptive to our requests.
• Harrison elementary
• Boards needed - weatherproof, temporary
• Shared use with the school
• Bike park
• possibly get grant for paved lot
• Sponsorship
• Bikestock
• Frasier insurance
• Sports coverage policy
• 25 players for about $500
• Insurance
• Statewide non-profit insurance policy? like Indiana
• 
  
• Upcoming Tournaments
• Midwestern: Bloomington, IN - May 21,21
• Matt, Alex, Bob; Josh?, Casey, Jay?
• Lafayette, IN - first weekend of April

Play days
Sunday accomodating leisure day? 2 pm
Thursday game face 7pm
Tournament concierge?
how many games can be play in x hours
how is tournament structured

Action Items
Talk to founders about meeting rooms - Jay
Verbiage for city pamphlet - Justin
Indiana insurance company, policy, etc - Matt => Jay
lock down details and details of sponshorship - Josh McBride
GRbikepolo.com - Justin, Bob
Hockey Rink meeting - Matt and Jay were quite involved
Membership cards - alo
Bikestock tournament organization - Josh, Matt, Alo?

Next Meeting
Nail party at Dainings house - TBD

_ _ _

Grand Rapids Bike Polo Inc.
February Meeting Minutes

• Attendees:
• Justin Daining
• Casey Cronkright
• Alex Angus
• Adam Lorenz
• Matt Ruiter
• Joshua McBryde
• Jay Niewick
• Bob Zeilstra

7:30 - Election of Board - Board Members as follow [one year commitment]

-President: Jay Niewiek

- Ambassador: Matt Ruiter

- Scrrribe: Bob Zeilstra

- Treasurer: Casey Cronkright

- Minister of Information: Adam Lorenz

- Board Member: Alex Angus

- Board Member: Justin Daining

- Board Member: Joshua McBryde

7:45
discussion of # of board members and club members, number of board members will be between 5 and 9, with the president acting as the decider for a tie-breaker vote
7:53
casey to get a non-profit banking
7:57
meetings shall be capped at 120 minutes
7:57
meetings third Tuesday of the month
7:59
Matt went to Parks and rec advisory board meeting last week. He described main goals, including establishing a permanent position to play. Positive and receptive of our mission
Meeting prospect in early march with director of advisory board.
8:04
Justin has acquired a large amount of wood, proposal for nail removal party.
8:07
Adam will be in contact regarding photos and write ups of polo whips.
8:07
Casey needs information from Matt for banking
8:09
membership dues, voting rights and membership, t-shirt sales are separate
8:10
shop discounts
8:34
conversation is tabled, number of sponsored members will be determined
8:36
probationary period for board membership to be brought up next meeting
8:38
Matt – parks department and outdoor hockey rink, group of people trying to make this happen. Matt is meeting with this person soon, and we should try to get on board with them. Who wants to go to this meeting with Matt?

Overview
Voting of board members
Organization updates (meeting day, duration, etc)
Parks & Rec
Matt’s meeting with board
Outdoor hockey rink group
Sponsorship
Banking, donations, receipts

Action Items
- Banking information
- Sponsorship
- GRbikepolo.com
- Hockey Rink meeting